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Summit Community Center

  1. General Facility Information
    The Summit Department of Community Programs welcomes meetings for non-profit organizations serving the Summit Community to rent the facility for meetings. Meetings are limited to the Programming Room. Any previously scheduled programs run through the Department of Community Programs shall take priority over rentals by non-affiliated organizations. These meetings are free of charge but must take place during normal hours of operation. The Summit Department of Community Programs welcomes programs for non-profit organizations serving the Summit Community to rent the facility for programs. Any previously scheduled programs run through the Department of Community Programs shall take priority over rentals by non-affiliated organizations. If you wish to run a paid program at the Community Center, this must be done in conjunction with The Department of Community Programs through Program Coordinator David Guida. The Department of Community Programs reserves the right to choose which organizations they will partner with to offer programs. Please contact David Guida at dguidajr@cityofsummit.org if you wish to learn more about partnering to offer a program. Cornog Field House may also be rented for programs by non-profit organizations.
  2. For any questions regarding the rental of the Community Center, please contact David Guida at dguidajr@cityofsummit.org
  3. Rental Information
    The City of Summit has limited facility resources that must be shared in an equitable manner by many user groups. The decision for facility use allocation is held by the Department of Community Programs personnel. Organizations and persons requesting use are not guaranteed space. The DCP will attempt to balance all requests so that no group will present another from having reasonable access to our limited resources.
  4. Requirements to Rent Building: This Community Center Rental form must be completed, in its entirety, and submitted to the Department of Community Programs (David Guida) Please Note: The Community Center is under 24/7 camera surveillance. Building Attendant Please note that the building attendant will be available every evening. Any issues during an open Gym Program should be reported to the building attendant.
  5. Upon approval of the rental of the building, a Hold Harmless must be completed and an insurance certificate, meeting all of the requirements outlined in the Hold Harmless Agreement must also be provided
  6. Applicant Information
  7. Organization Information
  8. Room Selection and Activities
  9. Room Rental Selection
    The Investors Bank Gym is not typically used for meeting or birthday party rentals and is generally used for programs run through the Summit Department of Community Programs. Sports rentals may be made when the space is available as a Summit resident individual rental. The Guida Gym may be used for programs for non-profit organizations and Summit resident individual rentals. No tables will be allowed in the Guida Gymnasium unless permission has been granted. The Celgene Senior Lounge and Celgene Senior Card room are only to be use by Summit Seniors. If you wish to hold a program in the Celgene Senior Lounge or Celgene Card Room, this must operate through the Summit Seniors. For more information please contact Gretchen Masterfano at gmasterfano@cityofsummit.org. The Programming room is available for Summit resident individual rentals, paid programs, meetings for non-profit organizations and programs for non-profit organizations. This room can hold up to 60 people. The Large Meeting Room is suitable for meeting rentals up to 10 people.
  10. Rooms Requested for Rental (Select all that apply)
  11. Request Information
  12. Rules and Regulations
    RENTAL RULES & REGULATIONS AGREEMENT OF CITY OF SUMMIT DEPARTMENT OF COMMUNITY PROGRAMS The use of facilities shall be governed by the following rules and regulations. All exceptions must be submitted in writing for approval by the Department of Community Programs. 1. Use of property shall be limited to that listed on the Facilities Request Form. 2. Property shall not be removed from any premises. 3. Property shall not be used for any purpose which is in conflict with the mission of the City or Department of Community Programs. 4. All requests for use of the facilities must be in writing on the application provided TWO WEEKS in advance. Approval is based on space and staff availability. 5. Use of a Department of Community Programs facility by any group does not indicate sponsorship by the Department of Community Programs nor is it in any way implied or otherwise an extension of liability coverage of the individual or personal equipment it might be using. 6. Availability of facilities and equipment shall be at all times subject to the requirements and activities of the Parks and Department of Community Programs. Facilities Request Forms will not be accepted earlier than six (6) months prior to requested starting date. 7. Every organization shall sign such contracts and agreements as shall be required by the Department of Community Programs and pay the specified rental charges and fees at the time of the signing of the agreement. 8. NO ALCOHOLIC BEVERAGES MAY BE SERVED OR CONSUMED ON THE PROPERTY OR IN THE BUILDING. 9. NO SMOKING IS ALLOWED IN THE BUILDING. 10. The Department of Community Programs reserves the right to cancel reservations with the following Refund Policy: • Cancellation at the discretion of the Department of Community Programs – Full refund. • Cancellation by the requesting party less than 24-hours advance notice – 50% refund. 11. Plans for decorating must be approved by the Department of Community Programs 12. Only areas reserved in the application may be used by your organization 13. No Food or beverages in the gymnasium at the Community Center. 14. Sneakers only can be worn in the gymnasium. 15. The Community Programs Director may require an additional Department of Community Programs employee to be on duty, a charge in addition to the rental rate as per schedule will be made for such services when a staff person is not ordinarily on duty or if additional work is required for preparation before or cleaning after a rental. 16. At the discretion of the Community Programs Director police protection may be required, the cost shall be paid by the organization using the property. 17. No fee may be charged at the door for entrance or participation. 18. Special request must be made to use any kitchen appliances 19. Each individual or organization granted permission to use the Recreation Center or the Fieldhouse shall provide responsible supervision. 20. All buildings must be left in a condition that at least equals that in which it was found, reasonable wear and tear excluded. Trash must be put in receptacles provided. Any loss, damage, or cleaning expenses resulting from applicants used of said rooms will be the applicants responsibility. 21. Nothing shall be sold. Suspension/Expulsion There is good cause to suspend or expel participants who exhibit continued, willful, or serious disobedience. Discipline at the Summit Community Center is administered with firmness, fairness, and consistency, and may involve the Summit Police Department. If a participant becomes aware of any potentially dangerous and/or illegal situations regarding weapons, drugs, alcohol, fights, property damage, theft, etc., or has information regarding such, he/she is requested to report it to the Summit Department of Community Programs. Assault, Battery and Harassment It is not permissible to commit assault, battery, or harassment upon others while at the Summit Community Center. The Summit Police Department will be notified and all applicable state and federal laws will be enforced. Interpersonal Relationships Appropriate personal relationships are encouraged. The Summit Community Center policy is one of “hands off.” Sitting on laps, kissing, and any other inappropriate public behavior are not acceptable while at the facility. Sexual harassment is not tolerated. Illegal Substances, Drugs, and Alcohol Use of or possession of any illegal substance at the Summit Community Center is grounds for immediate suspension. The Summit Police Department will be notified and all applicable state and federal laws will be enforced. Gambling Any form of gambling is not tolerated. Tobacco and Smoking If a participant has in his/her possession tobacco or cigarettes, cigarette lighter, or matches, this may be grounds for suspension. There is absolutely no smoking inside City property or within parks. Hazing It is not acceptable for a participant to engage in any hazing activity or threaten to engage in any activity that causes or is likely to cause harm or personal degradation to another participant. Threats or other forms of hazing should be immediately reported to the Summit Department of Community Programs staff. Serious Injury, Attempting to Cause If a participant attempts to cause serious injury to another person, except in the case of self-defense, it will be recommended that they be expelled from the Summit Community Center. Swearing/Profanity/Abusive Language Participants are not to use profanity or vulgar language. Swearing will not be tolerated. Participants will be counseled to be aware of their language. The circumstances will determine if more severe consequences are needed. Theft Participants have the responsibility of taking care of their own possessions. Theft is a serious violation of the law and will be dealt with in a swift and often severe manner. Participants are discouraged from bringing large amounts of money or valuable items to the Summit Community Center. The City and the Department of Community Programs are not responsible for any lost or stolen items brought by a participant into the facility. Vandalism Damaging Summit Community Center property or the property of others will not be tolerated. All incidents will be documented by the Summit Department of Community Programs staff to keep a record of such behavior. Parents may be liable to pay for damages. If the damage is deemed excessive, the Summit Police Department will be called to investigate and file a police report. Any participant who has stolen any equipment from or vandalized the Summit Community Center will be subject to suspension from Open Gym membership. Threats Threats of personal injury upon other participants are strictly prohibited and will be dealt with in a swift and severe manner. Suspension may occur with first offense. Skateboards, Roller Skates, Heelys, Roller Blades, Scooters, and Mopeds Skateboards, roller skates, heelys, roller blades, scooters, and mopeds are not to be used inside the Summit Community Center property. Weapons State law requires it to be recommended that a participant be expelled for possession of any firearm, knife, explosive, or other dangerous objects at any Summit Department of Community Programs sponsored activity. By signing the attached rules, you acknowledge that you will enforce these policies with your group.
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